How to register fixed assets?

Fixed assets can be put into operation only after the item has been received into the warehouse; a purchase document must be entered. Only then can the item be put into operation as a fixed asset.

1. Create an operation for putting a fixed asset into operation
Reference book → Warehouse → Operation types

In the module, click the green button “” to create a new entry. Create a “Purchase” operation with the required settings and corresponding accounts. After filling in the fields, click the “Save” button. If such an operation is already created, there is no need to create a new one.


2. Create an item card
When creating the item card, select the item attribute “Goods”.

Important, make sure that when selecting the item attribute, the checkbox for quantity accounting is selected:

In the “Purchase corr. account” field, enter the interim corresponding account used for acquiring fixed assets. When registering a purchase, the system will take the debit corr. account from the item card. After configuring these settings, click “Save”.

Note: If you use the interim corresponding account 2060, be sure to check in the chart of accounts whether the “Inventory” checkbox is assigned to this corresponding account.

Note. Before entering a fixed asset, it is necessary to ensure that the employee is linked to the user, instruction: How to link a user to an employee card?
3. Register the fixed asset purchase
Warehouse → Purchases

In the module, create a new entry by clicking the green button “”. When registering the entry, select the warehouse “Goods” and the operation “Purchase”, and also select a supplier or create a new one. In the “Purchase position” table, in the “Item” field, select the created item, i.e., the computer, and specify the purchase amount for which the fixed asset was acquired. After entering, press the “Enter” button to confirm the entry. After registering the document, click the “Save” button.


4. Create fixed asset groups
Assets → Fixed assets → Reference book → LTA groups

Groups will be used as a directory. Then you will be able to put the item into operation, calculate depreciation, or perform inventory.


5. Putting a fixed asset into operation
Assets → Fixed assets → Fixed assets

Click the green button “” and enter the fixed asset. In the opened table, fill in the fields:

• FA group; after selection, the corresponding accounts will be filled automatically;
• Inventory No.;
• Select which calculation method will be applied for depreciation. Four options are available: straight-line, double-declining balance, units of production, or sum-of-years-digits;
• If the asset is depreciable, check the box;
• Inventory — select the fixed asset from balances;
• Specify the date of putting into operation; the date cannot be earlier than the acquisition date;
• Putting into operation act — click the “” button to create the act, i.e., transfer from warehouse to FA;
• Specify the residual value.


After filling in the fields, click the “Save” button. The fixed asset is registered.

If during saving you receive the error message “Failed to save, record already exists” — check whether you are using the same inventory number that is already entered in the accounting.


Note. To adjust the series and number of putting into operation and disposal of fixed assets, you can do this by clicking the “” button.


If when entering the operation act — after clicking the “” button, additional numbering of operation acts is generated, all unused acts with zero values can be deleted using the button: “Delete empty documents”.